Purpose of the Job:
The Academic Executive is responsible for various organizational, operational, collaborative and communique tasks, to assist the Head of School in establishing and maintaining a vibrant and thriving school.
Duties and Responsibilities:
* Operational: Managing various administrative tasks pertaining to academic operations which includes:
- Adding parent mail ids in Microsoft exchange & sharing details with respective teachers.
- Creating student Mail ids and password reset as per requirement.
- Providing access to new Teachers & Students joining in-between.
- Issuing student ID cards as per requirement.
- Providing student access for face recognition as required.
- Setting up the Calendar Template.
- Scheduling the lunch and assembly duties as per the rotational schedule.
- Ensuing the necessary information from Teachers related to Textbooks, Resources, Stationery, etc., are collected and submitted to the Head Of School.
- Daily Forward push messages to parents about student absenteeism.
- Prepare necessary Transfer Certificates for outgoing students.
- Maintain student alumni details.
- Prepare and maintain the school academic circulars.
- Maintain House wise students, competitions, and score card.
- Undertake work concerned with or relating to school academic purpose, especially documentation, typing, iterating, events, and administrative tasks.
* Academic: Ensuring seamless functioning of academic processes that includes:
- Following up with Teachers on any pending submissions like weekly planning.
- Collecting the weekly report / monthly report from Program level Coordinators for office purpose.
- Preparing or altering Schedules.
- Allotting substitutions and managing the rotational duties of teachers.
- Regularly following up with Teachers regarding HLA (Home Learning Assignment) Submission Tracker.
- Following up with Teachers regarding Student Progression Tracker completion.
- Track the status on in time submission related to Teachers work viz., Question Papers and HLA.
- Collect the final revision plans approved from Coordinators.
- Collect the Lab academic implementation report from the Lab assistance for office purpose.
* Organisational: Ensuring communication with various stakeholders such as students and teachers with HOS.
- Organizing internal meetings and interactions with/between staff or departments as recommended by the HOS / Coordinator.
- Following up with Event Coordinators for Event Planners and ensuring seamless coordination between Teachers and Admin.
- Tracking the Unit Planning sharing status for parents.
- Recording meeting minutes of Whole school & PLT meetings as required.
* Other responsibilities:
- Undertake other reasonable duties as requested by members of the Senior Leadership Team and any duties that the HOS/Chairman deems necessary for the effective operation of the school.
- Report the implementation gaps observed in operational, academic, and organizational to the HOS / Principal.
- Comply with the professional duties of the BIS staff Code of Conduct.
- Contribute to the school culture, which is positive, purposeful, and professional.
Requirements:
- Minimum bachelor's degree in a relevant field.
- Excellent communication skills.
- Knowledge of Microsoft Office applications.
- Strong organizational skills.
- Experience in similar academic roles is desirable.
- Attention to detail and accuracy.
- Familiarity with school policies and procedures.